Municipal Classified Ads
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ESSENTIAL DUTIES AND RESPONSIBILITIES:
Council Meetings, Ordinance and Resolution Records Management: Attends all Council meetings and is responsible for preparing, maintain and attesting to the official records of actions taken by the City Council; maintains a record of Council proceedings; documents Council actions and official voting records; maintains custody of the rules, ordinances and resolutions of the council and keeps a record of them when adopted by the council; makes all arrangements and public notifications for Council meetings; directs publication, recording and distribution of various official documents, specifically: ordinances, resolutions, municipal orders, agendas and proclamations; directs and assists with preparation of these documents; writes and prepares ordinances and resolutions as needed; manages reapportionment of council districts after Federal census and present to Council a reapportionment plan and maps.
Municipal Elections Management: Receives statements of candidacy and qualifies all candidates; publishes list of electors qualified to vote; coordinates the selection, approval, notification, and training of election officials, inspects and seals voting machines; ensures that all ballots, boxes and voting supplies are provided at each polling place; receives applications for and provides and maintains absentee ballots and absentee voter lists; consults with polling officials and city attorney about election day problems; receives elections materials when polls close.
City Records Management: attests and maintains all ordinances, resolutions, contracts, leases, and agreements; maintains copies of the budget, audits, easements, vacations, and annexations; publishes appropriate records in local newspaper; distributes copies to local, state and federal officials; receives, distributes and maintains all legal claims and lawsuits against the city. Serves as custodian of official city seal; shares knowledge with city officials, other governmental agencies, dignitaries, managers, supervisors and staff; develops and maintains courteous relationships with department staff and employees in other departments, representatives from organizations, and the public; handles requests, suggestions, and complaints in order to project and maintain a good departmental image. Must perform all tasks required by statue or ordinance of the City Clerk. Prepares and maintains schedule of all public meetings and notice of same to ensure compliance with Alabama Open Meetings Act. Forwards annual statement of economic interest list to State Ethics Commission. Prepares and makes daily bank deposits Prepares and mails outgoing U.S. mail daily; sorts and distributes incoming U.S. mail daily. Performs other duties as assigned.
Bid Records Management: Prepares bid specifications and other bid documents for distribution; advertises bids as required by law; receives and oversees bid openings
Police and Fire Pension Records Management: Prepares quarterly meeting agendas, minutes and any special called meetings; calculates retirement benefits for retiring fire/police personnel; prepares monthly payroll for retirees and beneficiaries; maintains list of current retirees and beneficiaries; pays all AP invoices for the Fund; maintains all bank records/reconciliations for the Fund.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Working knowledge of budgeting and accounting procedures and principles; Knowledge of city and state codes; Verbal communication skills to communicate with city officials, city employees, press, and the general public; Math skills to analyze fund balances and bank accounts; Writing skills to prepare Council minutes, business correspondence, reports, memos, etc.; Ability to work nonstandard hours and travel overnight to attend professional training seminars and other various conferences; Certified as City Clerk or have ability to obtain certification within required time period; Ability to communicate well with other employees and the general public.
Bachelor’s degree in Public Administration, Business Administration or related field requires; five years of progressively responsible administrative experience in municipal government or a related field; Certified City Clerk preferred. Must possess and maintain a valid driver’s license.
Applications must be submitted online: anniston.org. Click on Employment Opportunities > Search to see the City Clerk information and register to submit the application.
The job announcement will remain open until the position is filled.
Public Works Director
$71,845 - $102,590 annually (DOE)
Full Time, Regular
Posted Date: September 7, 2017
Closing Date: September 25, 2017
A City of Daphne application must be submitted prior to the closing date in order to be considered for this position.
This position is primarily responsible for directing daily operations of the Public Works Department including streets/roads, mechanical and building maintenance, parks, solid waste services, grounds, mowing, and janitorial services; ensuring departmental compliance with all applicable codes and laws; consulting with Mayor, City Council, Planning Commission, and other committees to review department activities and to provide expertise and recommendations; overseeing department and City projects to ensure code and ordinance compliance; and providing guidance for developers and city officials on ordinance compliance.
Bachelor degree in Civil Engineering or closely-related field
Six (6) to nine (9) years previous experience in civil engineering, public works administration, project management, fleet management, budget administration, and personnel management
Professional Engineer Certification preferred
Possess and maintain a valid Alabama Driver’s License
The City of Daphne offers competitive benefits including Blue Cross Blue Shield of Alabama Medical and Dental coverage, Vision Insurance, Voluntary Life Insurance, Short Term Disability, and is a member of Retirement Systems of Alabama (RSA).
Applications and a job description may be picked up at Daphne City Hall, Monday through Friday, 8:30 am – 4:30 pm, or by downloading one from our website at www.daphneal.com. Applications must be received no later than 5:00pm on the job closing date posted.
The City of Daphne is a drug-free workplace and all applicants will be subject to drug/alcohol testing.
THE CITY OF DAPHNE IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND A PARTICIPANT OF E-VERIFY.
The City of Enterprise, located 30 miles west of Dothan, Alabama is seeking highly qualitied candidates for the position of Clerk/Treasurer. Enterprise is ranked as one of the safest cities in Alabama and has a population of approximately 28,000 with a median household income of $63,036. It ranked 17th nationally in rising middle class and has a City school system that is rated as one of the top 10 in Alabama by the Niche Report. Enterprise is a gateway city to Fort Rucker, the primary training base for helicopter pilot training. The growth and quality of life in Enterprise has a long history of being positively impacted by Army aviation.
The Clerk/Treasurer serves as one of the highest ranked appointed administrative officer of the City and is appointed by majority vote of the Mayor and Council. The Clerk/Treasurer is responsible for all financial activities of the City, recording and maintaining all official records of the City, and conducting City elections. The position has a history of stability with the previous Clerk/Treasurer serving over 20 years before retiring.
Minimum qualifications of the new Clerk/Treasurer include a bachelor’s degree in public administration, business administration, public finance, accounting or related degree; five years of upper level local government or business management experience. Governmental finance or accounting experience in a local government of similar size and complexity to Enterprise is highly desired. The successful candidate must demonstrate a high level of understanding of governmental budgeting, finance, and investment/management of public funds; knowledge of governmental accounting and finance best practices that ensure proper fund management and leads to efficient use of financial resources. Knowledge of best practices for maintaining, tracking, safekeeping, and researching official records and documents of the City is also an important requirement.
The starting salary for the new Clerk/Treasurer will be based upon the qualifications and experience of the selected candidate; starting salary is expected to be in the range of $110,000- $135,000. The City offers a comprehensive benefit package which includes medical, dental, and vision insurance; life insurance; short and long-term disability insurance; Excellent retirement benefit options are available which the City makes a contribution. A reasonable relocation allowance will be provided to the selected candidate.
Qualified applicants must submit a cover letter, resume, four job related references, and salary history (email submittals recommended) No Later Than 5:00 p.m. (ET), Sept. 25, 2017 to:
Alan Reddish, Senior Vice President
The Mercer Group, Inc.
107 Indigo Lane
Public Works Director
General Nature/Purpose of Work:
The purpose of this classification is to perform managerial work associated with directing operations and activities of the Public Works Division, including streets/roads, mechanical maintenance, parks, solid waste services, building maintenance, grounds, storm water management and design, mowing, janitorial, administration, or other public works functions, to include directing budget administration, project management, and interaction with other government agencies related to areas of assignment.
Essential Functions of Job: (Additional Requirements found on Job Description)
• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Directs daily operations and activities of the Public Works Department, including activities pertaining to streets/roads, mechanical maintenance, parks, solid waste services, building maintenance, grounds, mowing, janitorial, administration, or other public works functions.
• Develops storm water management ordinances related to construction, post construction and illicit discharge activities.
• Serves as the City’s in-house storm water engineer and technical expert in the planning and design review of private development.
• Prepares and implements the City’s storm water management plans and drainage projects.
• Performs inspections of both public and private storm water facilities to insure compliance with engineered storm water plans and design.
• Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations; ensures department adherence to established safety procedures; monitors work environment to ensure safety of employees and other individuals; develops and implements safety training for employees.
• Consults with Mayor, City Council members, Planning Commission, local/state/federal government officials, and other officials as needed to review department activities, provide technical expertise and recommendations, resolve problems, and receive advice/direction; consults with City Attorneys regarding legal issues.
Bachelor’s degree in Civil Engineering or closely related field; supplemented by six (6) to nine (9) years previous experience and/or training that includes civil engineering, public works administration, project management, Fleet Management, budget administration, and personnel management; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Alabama Driver’s License. Must possess and maintain valid Qualified Credentialed Inspector (QCIP) certification. Must possess and maintain valid Stormwater Best Management Practices certification. Must possess and maintain valid Emergency Operations Center Management & Operations certification. Must possess and maintain current valid State of Alabama Notary Public Certification.
Closing Date: Open Until Filled
Work involves planning, organizing, administrating and coordinating all activities of a small Fire Department.
Work involves establishing departmental policies, procedures, and regulations including those pertaining to firefighting, medical emergencies, rescue operations, fire prevention, fire training, and safety programs within and/or above the limitation of laws, regulations, policies, and guidelines set by the State of Alabama.
Work also includes the preparation of an annual budget including recommendations for capital improvements such as new fire stations, new fire apparatus, and other specialized firefighting equipment. Supervision is exercised directly or through subordinate supervisors to all employees of the department.
Work is performed with wide latitude in interpreting and applying policies, rules, and regulations.
Budget and Fiscal Responsibilities -Preparing and monitoring budgets to ensure department funds are accountable allocated appropriately.
Personnel Administration - Supervising departmental personnel to ensure that they are effective in the completion of their duties and responsibilities.
Administrative Functions - Performing administrative duties to ensure that rules and regulations are met.
Departmental Organization - Planning and organizing department activities to ensure goals and objectives are achieved.
Strategic Leadership – Leading the department members to the completion of goals and objectives.
Staffing - Performing personnel activities including staffing and training to ensure departmental manpower needs are met.
Community and Civic Responsibilities - Representing the department to the community and local government.
Fire Service Operations - Developing, implementing, and directing department firefighting operations and prevention efforts.
Professional Development - Continuation of self-development in order to grow and maintain the knowledge, skill and ability necessary to perform in the position.
An employee in this position plans, organizes, directs, coordinates and evaluates the work of the department through subordinate fire officers.
Work is performed in and around a fire station, training room, office, automobile and outdoors. When on a fire scene or medical emergency scene, work occasionally exposes employee to fumes, odors, smoke, gases, chemicals, toxic substances, communicable diseases, blood borne pathogens, life threatening conditions, and extreme heat or weather conditions.
Work is essentially sedentary with occasional walking, bending, lifting, or minimal physical activities. When performing firefighting duties, work requires sustained performance of heavier physical tasks such as walking over rough or uneven surfaces, bending, stooping, crouching, crawling, kneeling, working in restricted and/or confined spaces, climbing, balancing on ladders and scaffolding, working at heights and continuous lifting or carrying of heavy objects 50 pounds or over. Work requires ability to perceive and/or discriminate colors, sounds, odor, and depth. Work requires ability to verbally communicate, maintain patient confidentiality, to solve problems, attend to details, attend to tasks without distractions, reason effectively, use effective judgment, maintain alertness and awareness, perform multiple concurrent tasks, exercise memory, learn, manage stress, function as a team member, and operate office equipment.
• Skill in the use of office software such as Word, Excel, Outlook, Access, or other comparable programs
• Knowledge of budgetary principles and procedures, and encumbrances/expenditures such as revenues, expenditures, and appropriations involved in establishing and maintaining budgets
• Knowledge of the processes and strategies used in the development and enhancement of long-term social, economic, and environmental conditions in a community
• Knowledge of laws and policies concerning personnel requirements such as overtime pay
• Knowledge of departmental rules, regulations, and standard operating procedures regarding hazardous materials (Hazmat)
• Knowledge of departmental rules, regulations, and standard operating procedures regarding emergency medical services (EMS)
• Knowledge of National Incident Management System (NIMS)/ Incident Command System (ICS)
• Knowledge of salvage and overhaul to include protection of property, ventilation techniques, water removal techniques, and overhaul procedures
• Knowledge of arson investigation methods (e.g., fire cause and determination), techniques, and relevant equipment
• Knowledge of hose operations to include connecting the hose to a water source, operating the nozzle, and maintaining stream direction
• Knowledge of principles involved in the management of staff/personnel
• Knowledge of the Alabama Ethics Law as it applies to public officials and employees
• Knowledge of rules, regulations, and procedures such as promotions, demotions, disciplinary actions, leave, and grievances
• Knowledge of human resources principles and procedures (e.g., personnel recruitment, selection, training, compensation and benefits, and personnel information systems)
• Knowledge of fire apparatus operation and performance specifications (e.g., turning radius, incline limits, GPM, height, weight, etc.)
• Knowledge of standard firefighting tactics for combating fires and changes in standards
• Knowledge of triage procedures
• Knowledge of the immediate and temporary treatment of a victim of sudden illness or injury
• Knowledge of Family Medical Leave Act, which entitles eligible employees to take up to 12 weeks of unpaid, job-protected leave in a 12-month period for specified family and medical reasons
• Knowledge of protocol for completing fire department incident reports (e.g., time frame for completion, reporting requirements)
• Skills in operating a motor vehicle
The following are factors describing the experience and/or educational level typically possessed by an incumbent within the defined job title. These factors are used to assist in determining the compensation pay grade for the given job and are not necessarily requirements for employment into the job title.
• Possession of a Bachelor's Degree in Fire Science, Business or Public Administration, or related field and three years of supervisory firefighting experience at the level of Fire Lieutenant
Valid Driver's License. Must meet Alabama Fire College and Personnel Standards Commission Requirements.
This Specification is a summary of typical or representative duties and responsibilities inherent in the job title and is not intended to be inclusive of all duties, responsibilities, and tasks performed by incumbents.
Applications for Employment will be accepted at Argo City Hall, Monday through Friday, from 8:00 AM to 4:00 PM. Applications may be mailed to: City of Argo, 100 Blackjack Rd, Argo AL. 35173 ATTN: Human Resources or faxed to: (205) 352-2118.
Closing Date: Open Until Filled
General nature/purpose of work:
The City Treasurer is appointed by the City Council for a four-year term, and is charged with the oversight and management of all City financial assets, the safety and proper use of all City funds, including, but not limited to, the management of all cash disbursements by the City, monitoring of all revenues due to the City, and the oversight of all City of Fairhope cash accounts.
Knowledge, skills and abilities:
• Daily monitoring of bank accounts, confirmation of deposits of all cash received.
• Management to ensure timely payments of all City Accounts Payable; review and authorization of all A/P batches of invoices processed by the Treasury Department, with review for budget, general ledger coding, and payment terms
• Funding of weekly disbursements for City Accounts Payable
• Review of bi-weekly payroll cash requirements and funding for payroll
• Management of credit card processing agreements
• Preparation of all Requests for Proposals to financial institutions for any financing or services needed by the City; review of proposals received and recommendations to City Council
• Preparation and adherence to City Investment Policy
• Review and maintenance of insurance coverage on property, equipment, and vehicles owned by the City
• Documentation for funding requests to be placed on agenda for City Council meetings for discussion and vote,
• Preparation of monthly report to City Council and City Management of all check disbursements issued during the month,
• Attendance at City Council meetings and work sessions, prepared for clarification and questions on items placed on the agenda, Education, experience and training:
• Graduation from high school or possession of a GED, AND
• A minimum of three (3) years experience in governmental accounting management, AND;
• Master’s Degree in Accounting as well as a current Alabama CPA certification and license.
TOWN OF PINE HILL HAS A POSITION OPEN FOR UTILITY SUPERINTENDENT
Applications MUST be made through Alabama Career Center
251-246-2453 or on-line at www.joblink.alabama.gov
DO NOT COME TO CITY HALL TO APPLY
DO NOT CALL CITY HALL
APPLICATIONS WILL BE ACCEPTED THROUGH ALABAMA CAREER CENTER
REQUIRED: High School Diploma required and applicable College Degree preferred. Courses in advanced mathematics, science, computer skills and some engineering knowledge helpful. Business management courses a plus. Also required: excellent communication and management skills to relate to the public and other employees.
REQUIRED: Must live within the Pine Hill Police Jurisdiction or be willing to move here.
REQUIRED: Valid Alabama Drivers License and good drivers record. CDL helpful. Must pass a physical exam, background check and pre-employment drug test. Random drug and alcohol tests will be required if hired. Must abide by Alabama Ethics Commission rules.
REQUIRED: Must be willing to work nights, weekends, holidays, extended shifts and be on-call for emergencies. Work outside in all types of weather with service crew performing water and sewer service work, cutting grass, running weed eater and more. Be able to do strenuous physical labor, including, but not limited to, using shovels and other such tools and heavy lifting.
REQUIRED: To attend and complete classes and pass a Grade 4 Water Certification Test and Grade II Waste Water Certification Test.
JOB SUMMUARY: The Utility Superintendent manages and supervises all functions of the Pine Hill Public Works Department, including, but not limited to: Water and Sewer, Streets Maintenance, Sanitation, General Maintenance of all buildings and grounds. Superintendent is responsible for planning and coordinating work assignments with employees under his/her supervision and sees that all work is completed in a satisfactory and timely manner. Superintendent will also be expected to do manual labor along with the other workers.
Also, prepares budgets, monitors and approves expenditures and ensures that all reports and reporting activities are carried out as required by law. Maintains positive public relations; receives and resolves complaints. Attends all Council meetings and other meetings as required. Reports directly to the Mayor. There will be other requirements and duties not covered here, including, but not limited to a 12 month probation period.
Benefits package will include Health and Dental Insurance, mandatory contributions to Retirement Systems of Alabama, paid sick leave, paid vacation leave and paid holiday leave based on length of service. Salary will be discussed at interview.
There will a written pre-interview test administered by the Alabama Career Center.
Town of Pine Hill is an Equal Opportunity Employer. Closing Date: Open Until Filled
Coordinates and supervises the preparation and distribution of Council agendas and supplements
Attends City Council meetings and maintains a record of votes; prepares official minutes of Council activities; processes all official documents related to Council activities
Provides official notification to the public regarding City Council meetings
Receives all correspondence addressed to the City Council and all other materials and documents requiring City Council approval and adoption
Receives legal publication notices including public notices, official actions and ordinances; records and publicizes legal notices, ordinances and City Council minutes. Ensures legal requirements are met regarding public notices, publications and posting of City business
Prepares ordinances for codification; oversees the codification of ordinances into the municipal code
Serves as custodian of official City records and public documents; retrieves public records for the general public and city staff; provides information on ordinances, resolutions and policies; provides copies of records; attests and certifies official documents and copies
Coordinates public records request to ensure compliance with public records laws
Oversees or performs an accurate recording of the proceedings, preparation of the minutes, recording, indexing and filing for the public record; distributes information as requested.
Answers questions and provides information to the general public; responds to citizen inquiries and complaints
Works in cooperation with Tallapoosa County to prepare and maintain city election materials and assists with election procedures for City
Within the Clerk’s department: assigns and delegates work; determines work procedures and monitors workflow; supervises staff and conducts performance evaluations; prepares and administers departmental budget
Develops and maintains electronic and hard copy files to access information and provides reports and research for the public and council; operates a variety of standard office equipment to access necessary information and archive documents in accordance with State law
Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community
Attests to all resolutions, ordinances, contract, and agreements on behalf of the Council as evidence of the authorization of such documents by the council.
Evaluate record/documents to determine their value in order to make recommendations for retention and disposal
Performs notary services
Performs all other duties that may be required by State statutes and City Ordinances
Performs other related duties as assigned
Must be a graduate of an accredited four-year college or university with a major study in public administration, business administration or related field or five (5) years of professional experience in public administration, preferably for municipality; including two (2) years of people management experience and in-depth knowledge of public records management and compliance provisions. Certification as a City/Municipal Clerk preferred upon hire or required to obtain within three years of hire. Must pass criminal background check. Position requires an extensive depth of expertise and knowledge in public records that can be used to develop policies and procedures as well as determine efficient and innovative ways to accomplish the organization’s business strategies. Must possess a valid Alabama driver’s license and a driving record suitable for insurability. Ability to establish and maintain effective working relationships with other municipal employees, City officials and general public. Ability to clearly communicate information both verbally and in writing. Ability to maintain a high degree of confidentiality commensurate with duties and responsibilities of the City Clerk’s Office. Ability to work on activities involving a continual reoccurrence of deadlines where work product accuracy is critical. Extensive knowledge in Microsoft Office (PowerPoint, Excel, Word, and Outlook).