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I BASIC PURPOSE OF THE POSITION
The City Treasurer is appointed by the City Council for a four-year term, and is charged with the oversight and management of all City financial assets, the safety and proper use of all City funds, including, but not limited to, the management of all cash disbursements by the City, monitoring of all revenues due to the City, and the oversight of all City of Fairhope cash accounts. The management of cash disbursements involves the supervision of the Purchasing Department and all procedures involved in the procurement of goods and services for the City, and timely remittance for all authorized purchases. The City Treasurer is classified as “Essential Personnel”, during the period of time 72 hours prior to expected arrival of a major storm until major services and safety of the City has been restored after the storm event. The City Treasurer presents all requests for project funding to the City Council, after review of budget and funding appropriateness, and compliance with all bid laws. Duties include negotiations for all insurance contracts with the City, banking services, loan contracts, and management of all debt.
II DISTINGUISHING CHARACTERISTICS OF THIS POSITION
This position involves supervisory responsibility of all duties of the Treasury Department and personnel in the Purchasing Department, with constant interaction, instruction and discussion throughout the workday of daily purchase order requisitions, cash disbursement issues, and proper documentation and authorization requirements. In addition, the Treasurer interacts with the Finance Department on general ledger recording and budgeting, with the City Clerk on legal matters, with the Revenue Department concerning cash receipts and bank deposits, and with City Council members on project funding and provision of required information for Council discussions and decisions on financial matters. The Treasurer has authority over all matters involving use of City funds. By City Council authority, the Treasurer has sole discretion of placement of bank accounts. Availability before, during and after a major storm event is required for FEMA documentation, so Treasurer must live in Fairhope area, and is not able to evacuate the area for the weather event.
III ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
• Daily monitoring of bank accounts, confirmation of deposits of all cash received.
• Management to ensure timely payments of all City Accounts Payable; review and authorization of all A/P batches of invoices processed by the Treasury Department, with review for budget, general ledger coding, and payment terms
• Funding of weekly disbursements for City Accounts Payable
• Review of bi-weekly payroll cash requirements and funding for payroll
• Management of credit card processing agreements
• Authorization of issuance of Purchase Order numbers for purchases by department managers, by review of Purchase Order Requisitions in Munis software; all requisitions over $500 must be reviewed and approved by City Treasurer for budget allowance and proper coding before a Purchase Order requisition is released and PO is issued
• Review of and personal signature on all checks issued by the City
• Direction of payments for all Federal and State payroll taxes, Utility Privilege taxes, and Solid Waste Disposal fees
• Processing of annual 1099s for applicable vendors
• Maintenance of separation of funds between General Fund, Gas Fund, Electric Fund, Water and Waste Water Fund, Gas Tax Funds, and Capital Projects Fund
• Management of all debt service payments, with semi-annual adjustments for maturing principal
• Recording and documentation of receipt of all Sale Tax payments, preparation of monthly sales tax reports for City Council and transfer of funds into Sales Tax Reserve Funds
• Interaction with local bank officials concerning fees and services, and any deposit or debit discrepancies
• Preparation of all Requests for Proposals to financial institutions for any financing or services needed by the City; review of proposals received and recommendations to City Council
• Preparation and adherence to City Investment Policy
• Review and maintenance of insurance coverage on property, equipment, and vehicles owned by the City
• Review and payment of all insurance renewals, and allocation of premiums to appropriate funds
• Manage additions and deletions of insurance coverage for assets purchased or disposed by the City
• Preparation of all Bills of Sale and title transfers for items sold by the City
• Documentation for funding requests to be placed on agenda for City Council meetings for discussion and vote,
• Preparation of monthly report to City Council and City Management of all check disbursements issued during the month,
• Attendance at City Council meetings and work sessions, prepared for clarification and questions on items placed on the agenda,
• Annual review of health insurance coverage for City employees and eligible retirees, and policy renewals
• Issuance of annual request for quotes for Stop Loss Coverage for health insurance
• Oversight of compliance of all requirements for reporting and remittances to IRS and coverage of employees in accordance with the Affordable Care Act of 2010
• Management of health insurance for eligible retirees, monitoring required payments, and updates with coverage changes; annual correspondence by mail with each retiree concerning coverage and premium changes
• Provision of all necessary data for annual Workers Compensation audit, and correspondence with auditor
• Contract for annual actuarial valuation of the City’s OPEB liability, provision of all necessary documentation for the valuation
• Assistance with preparation of annual budget, by supplying projections for health, casualty, liability, and Workers Compensation insurance, projections of debt service, grant revenue, and legislated revenue
• Assistance to auditors with Single Audit, when necessary
• Assist with annual audit, by supplying all grant revenues and expenses, loan amortizations, banking documentation, contracts entered into by the City, confirmation of compliance with debt covenants; also preparation of Transmittal letter to Mayor, Council and public as part of Comprehensive Annual Financial Report
• Management and recording of financial records, invoices, and revenue for the Fairhope Airport Authority
• Maintenance of all internal funds by the City (Historic Preservation, Police Discretionary Fund, Pet Park, etc)
IV OTHER DUTIES AND RESPONSIBILITIES
• Assistance to Revenue Department with balancing cash receipts, as needed,
• Preparation of journal entries at month-end for all non-recorded transactions or adjustments needed from the Treasury Department
• Monthly review of bank reconciliation reports received from Finance Department
• Preparation of Credit Applications for Vendors selling to the City
• Preparation of W-9 reports to Agencies remitting funds to the City
• Management and monthly reconciliation of Corporate American Express account
• Collection and recording of all labor, equipment and materials costs incurred in the time period of 72 hours prior to and after a hurricane, until major services and safety is restored to the City, for reimbursement filing with FEMA
• Responsibility as financial contact person with FEMA for documentation of expenses and application for reimbursement to the City
• Documentation of expenses and application for reimbursement for Grants received from State and Federal agencies
• Interface with investment bankers and Bond counsel during issuance of General Obligation and/or Utility Revenue Warrants
• Response to all information requests received from citizens, vendors and other Government agencies
• Review and approval of any changes/additions/deletions to employee pay records of the City
• Calculation of taxable benefit for personal use of City vehicle for inclusion in W-2s
V REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
The Treasurer position requires a thorough knowledge of fund accounting and finance, with a clear understanding of banking and financial transactions, with associated regulations pertaining to Governmental agencies. Knowledge of basic procedures and policies involved in debt financing through General Obligation and Utility Revenue Warrants is required, as well as knowledge of current State bid laws and procurement regulations. The Treasurer must be proficient in Microsoft Excel and Word, debt service calculations, and loan amortization. Proficiency on ten-key calculator and basic office equipment is necessary. The Treasurer must be able to communicate in a tactful and professional manner with all staff in any type situation, must maintain confidentiality in all sensitive matters, and maintain a multi-tasking, fast-paced office in an organized and tightly scheduled manner. Continuing education is required in order for the Treasurer to stay updated on GASB, Federal and State regulations pertaining to financial matters and reporting requirements for Governmental agencies.
VI REQUIRED EDUCATION, EXPERIENCE AND TRAINING
The Treasurer must have a Masters’ Degree in Accounting, as well as a current Alabama CPA certification and license. A minimum three years’ experience in a governmental management accounting position is required.
VII EXTENT OF PUBLIC CONTACT
The Treasurer receives requests for information on a regular basis from the public through the City Clerk and the Access to Public Information Act. In addition, contact with local vendors, individual citizens, and local interest groups is very common, requiring verbal and written communication. Presentations at City Council and other public meetings are an important part of this position.
VIII PHYSICAL DEMANDS
This position requires sitting at a desk for long periods, using and viewing computer keyboard and monitor. Keyboard data entry, calculator use, phone use, opening and closing of filing cabinets, lifting moderate weight in files and books are normal daily demands. Vision, hearing and speech are required. Frequent walking to other departments and offices is also necessary. Occasional trips to the City Warehouse and other city buildings are required.
IX WORKING CONDITIONS AND ENVIRONMENT
Working environment is moderately quiet, enclosed offices, with capability of closing doors for additional privacy and quiet. The City generally provides any tools needed for performance of Treasury duties. The work environment is friendly and supportive for productivity.
City Clerk, Exempt/Full -Time Appointed, $72,900 - $98,400
OPEN DATE: September 26, 2018
CLOSING DATE: Open Until Filled
JOB SUMMARY: The purpose of this position is to fulfill the statutory duties set forth in the Code of Alabama where duties are assigned, or responsibility given to the City Clerk to include manage municipal elections and to serve in an administrative capacity to the Mayor and Council, attend and record all meetings of the City Council, and serve as official custodian of city records. This position also serves as the City’s election official. This position is appointed by City Council and serves a term coextensive with the term of office of the City Council.
REQUIREMENTS: Associate’s degree in business, public administration, or a related field with five (5) years’ experience in office management or an equivalent combination of education and experience. Must be eligible to be certified as a Notary Public. Certification as a Municipal Clerk (CMC) is preferred. Must possess and maintain a valid Alabama driver’s license.
ADDITIONAL INFORMATION: Competitive benefit package includes medical, dental, vision, life insurance, paid leave, participation in the State of Alabama Retirement System, and participation in Alabaster City Schools for out-of-zone employees. The City pays 75% of the cost of Blue Cross Blue Shield health insurance premiums (dental is included at no additional charge).
TO APPLY: Must apply online at https://al-alabaster.civicplushrms.com/CareerPortal.
The City of Alabaster is an Equal Opportunity Employer and Alabama Drug-Free Workplace
Executive Director of Infrastructure and Public Services
The City of Alabaster has an opening for the newly created Executive Director of Infrastructure and Public Services that will be a part of the Mayor’s executive leadership team and oversee the departments of Engineering, Public Works, Environmental Services, and Parks & Recreation.
The City offers a salary range of $99,144 - $137,239 and an excellent benefit package. Candidates must have a bachelor’s degree in Civil Engineering or a closely related field and minimum five (5) years’ experience including supervisory experience. The ideal candidate possesses a demonstrated ability to lead a team of professionals; strong project management skills; and successful experience in municipal infrastructure projects.
To apply or see the full job description, visit our career site at: https://al-alabaster.civicplushrms.com/careers/.
City of Alabaster is an Equal Opportunity Employer and Drug-Free Workplace.
Chief of Police
Now recruiting a Chief of Police for The City of Lanett, Alabama. The Chief of Police will serve as a Department Head under the direct supervision of the Mayor. The incoming Chief will be expected to be a “working Chief” with the ability to examine and allocate work assignments with the Department Personnel to better serve and protect the community. Command level experience with state, local or federal law enforcement is a plus.
The ideal candidate should possess a Bachelor’s degree with a major in Criminal Justice, Public/Business Administration or related field. Must be flexible with a “can do” approach, possess excellent leadership and management skills to include collaborative problem solving and a positive representative of the City to develop a partnership with the community, business leaders, civic groups and educators.
Minimum Requirements: Must have five years of command or supervisory law enforcement experience or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Must have a valid driver’s license and good driving history. Must pass an oral interview, detailed background investigation, drug screen and physical examination. Must be willing to work extended shifts or be called back in emergency situations and work with exposure to difficult circumstances, including exposure to dangerous situations, hazardous materials and all-weather conditions.
Submit comprehensive resume, 3 professional, 3 personal references along with a compelling cover letter to:
City of Lanett
PO Box 290
Lanett, Alabama 36863
The City of Lanett is an Equal Opportunity Employer
Public Works Director
Description: Under guidelines set by policy and at the direction of the City Manager, the Public Works Director is responsible for directing the operations of the Public Works Department for the City of Anniston. The employee plans, directs, manages, and oversees day-to-day and long term operations and planning of the engineering, electrical, street, planning and zoning, and fleet maintenance divisions through division managers. The employee further is responsible for participation in the selection, placement, evaluation, discipline and safety of all departmental employees. The employee further reviews and provides general oversight to the design and construction of capital projects assigned to the department and is otherwise responsible for the preparation of capital improvement plans and capital equipment plans. The Public Works Director analyzes, prepares and oversees the budget of the Public Works Department and manages all contracts entered into for capital projects and/or professional services assigned to the department. The Public Works Director further oversees professional development of division managers to assure that employees are properly trained and appropriately licensed or certified to complete assigned duties and responsibilities. The Public Works Director ensures safety training and safe work environment for employees.
A Bachelor degree in Civil Engineering, Environmental Engineering, Building Sciences, Construction Administration or closely related field and three (3) years of public works managerial experience to include civil engineering and policy and procedure administration; or an Associate degree and five (5) years of public works managerial experience, job related professional certifications and experience to perform the essential duties. Supervisory experience is desired. Must have or be able to obtain and maintain a valid Alabama driver’s license.
Salary Range: $58,361.58 - $97,668.45
Benefits: Health, dental, and vision insurance, life insurance, retirement through Retirement Systems of Alabama, 10 days of paid time off with accumulation to 29 days (the number of days earned increases based on years of service up to 20 years of service) 12 paid holidays per year, and opportunities for continuing education and self-development.
How to Apply: Applications are accepted through utilizing the City of Anniston’s online application process. Visit The City of Anniston website at: www.anniston.org and select the Employment Opportunities tab. Click “search” to view the list of job postings. On the job posting for Public Works Director, select the “Apply” link to create an applicant profile and apply for the position. The job announcement will remain active until the position has been filled.
This is a skilled working position responsible for the actual and preventive maintenance of city vehicles and equipment. Duties also include the keeping of records, ordering of parts, communicating with vendors, maintaining a safe and clean shop area, performing spot checks of equipment, and fueling of the fleet. Incumbent works under the general supervision of the Street Superintendent.
- Detect and determine the cause(s) of mechanical, electrical, and hydraulic problems; correct the cause(s) of the problems; perform related repairs as necessary.
- Lift, pull, and hold mechanical parts and tools, both large and small.
- Perform preventive maintenance as recommended by manufacturers.
- Keep accurate, complete, and timely records of repair work performed.
- Operate power tools while maintaining, fabricating, and repairing equipment.
- Operate heavy and light equipment.
- Perform welding, acetylene burning, brazing, and soldering as required.
- Perform general labor and cleaning related to maintenance equipment.
- Keep work area neat and organized as necessary for efficient job performance.
- Order and pick up supplies.
- Perform other job related duties as assigned.
- Must be able to lift a minimum of 50 pounds.
KNOWLEDGE, SKILLS, AND ABILITIES
- Extensive knowledge of the operation and repair of both gasoline and diesel engines.
- Extensive knowledge of the operation and repair of manual transmissions, drive trains, brakes, suspensions, and steering in most if not all city equipment.
- Extensive knowledge of hydraulic operations/repairs as related to pumps, controls, and transmission devices.
- Extensive knowledge of electricity and its components as it is related to vehicles and machinery.
- Considerable knowledge of and/or the ability to learn about occupational hazards and safety precautions.
- Ability to read and comprehend repair manuals and/or written instructions and/or oral instructions for repair work performed.
- Ability to maintain accurate, complete, and timely records for repair work performed.
- Must be a graduate of an accredited high school or hold a certificate of high school equivalency (GED).
- Must have a minimum of three (3) years experience as a journeyman mechanic in the maintenance and repair of gas/diesel powered equipment and other heavy construction equipment, and experience in the maintenance and repair of automotive vehicles.
- Must have a minimum of two (2) years of supervisory experience.
- Must operate a tractor with attachments, loader, dozer, light/heavy trucks and wheel/ track excavator.
- Must possess a valid Alabama driver’s license and a driving record suitable for insurability.
- Must be physically able to perform the essential functions of the position.
- Must possess computer skills necessary to perform the essential functions of the position.